Our specialized counsellors help our clients in the definition of criteria of classification, order and description of their expedients and documents. We also have specialist auxiliaries for filing that make the tasks and operative activities moving themselves for the organization of files.
Amongst the functions for the file organization we can collaborate in:
Rebuild expedients grouping all their documents and separating those of merely informative value.
Cleaning file documents and removing any elements such as clips, rubber, staples, etc. from them.
Identifying any documental series created in the exercise of their functions by administrative units.
A key inside the organization of files consists in classifying expedients according to the frame of classification and order them following different criteria.
Preparing indexes and labels to identify folders where documents will be archived.
Organizing documents, expedients and boxes that contain them according to the established criteria inside of the file organization.
Taking control of loans of expedients and/or documents.
Extracting, according to established rulesets on making the analysis of the organization of files, documents and expedients to incorporate them to the inactive files.
Description of expedients and documents according to established rulesets, such as ISAD (G).
Generating reports about archived documents.
Translating the boxes that contain the expedients and documents between deposits and files.
HOW TO DEVELOP FILE ORGANIZATION
In file organization, these and other tasks can be developed by us with a punctual character or with a previously established frequency and which can free you of tedious tasks or non specific tasks of your business.